EHHA NEIGHBORHOOD ASSOCIATION
7820 Enchanted Hills Blvd, NE, A-147
Rio Rancho, New Mexico 87144 www.ehha.us
Meeting Minutes for:
April 09, 2009 - 7:00 p.m.
Vista Grande Elementary
Members present: Brian Mcklintock, Cheryl Everett, Cassandra Dennis, Lee Mania, Ora Hearn, Todd Hathorne, Cynthia Jacques, Dominic D Dennis, Paula Nellessen
Door prizes awarded to Paula (Defined Fitness) and Lee Mania (Mary Kay Shaving Gel and pocket organizer)
Minutes from March: Notes were posted on website. Cheryl motioned, Cynthia seconded approval.
TREASURER'S REPORT: Paula moved, Todd seconded report and moved to accept treasurer’s report. All voted in favor.
1. March Monthly Report: Report was presented and Paula motioned to accept, Todd seconded motion to accept. All voted in favor.
2. Motion to set aside report for annual audit.
3. Status of required reporting.
a. IRS Form 990 Filing (US-IRS): Will be filled out after treasurers audit report.
b. State of NM corporate report: Filed by April 15, 2009.
OLD BUSINESS
1. PDV Report
* Public involvement meeting to be held at MVMS in late April: 21 April 09. Will be posted on EHHA website.
* Landscaping Committee: Todd Hathorne presented list of members on landscape committee. Discussion of the state of landscaping committee and various details of the process.
* Noise abatement:
2. US 550 Noise Issues: Debra Bauman (DOT) will receive a letter from EHHA. Cynthia will draft a letter and Dominic will place on letterhead and mail. Cynthia suggested a mass mailing or letter campaign to increase outreach to public regarding noise barriers. Will be placed on next board meeting agenda to discuss issues and figure out way forward.
3. Northwest Loop – EHHA representative: Harry has been added to list for distribution as EHHA representative. A discussion of the last meeting notes was discussed.
4. EHHA neighborhood signage
a. Update on design, locations and cost: Plans have been approved. EHHA will get 4 signs (3 with solar lighting). EHHA has been tasked with determining what signs will say and have input on color scheme. Brian will e-mail to the board.
b. Project timetable: Start date is April 16, 30 day performance period.
5. EHHA proposed bylaws revisions: Will be voted on in May meeting.
6. Paula indicated that the Easter Egg hunt was a success. $110.00 donated by Wal- Mart. Various gift cards were discussed. Total $750.00 worth of money and supplies was used. Three police officers were present. Follow up with sponsors occurred via thank you cards.
NEW BUSINESS
1. Annual audit report (Paula Nellessen and Todd Hathorne): See Report. Report was given to Cassandra. Brian requested a memo from audit committee. Auditor stated that he is willing to release audit if recommendations were followed. Auditor stated that the findings were procedural in nature and that no financial irregularities were noted or discovered during the audit. Brian will draft a response and send out to board members for input.
2. Proposed annual budget – FY 2009-10: Presented by Cheryl. Brian talked about a cost for the new EHHA signs stenciling. Requested to add a in projected income and projected expenses. $150.00 is the request for a line item for expenses, $300.00 for projected income. Motion to approve by Todd as amended, seconded by Paula, approved.
Meeting adjourned at 8:50 P.M. Motioned by Todd, seconded by Cassandra, all in favor.
Need copy of:
1. Audit report
2. Treasurer report for March